EXAMINATIONS

UGC & University of Mumbai have granted AUTONOMOUS STATUS to Ramnairanjan Jhunjhunwala College (R. J. College of Arst, Science & Commerce) from the academic year 2018-19.   R J College of Arts, Science & Commerce is academically autonomous and is affiliated to UNIVERSITY OF MUMBAI and the   the Graduation Degree will be conferred by University of Mumbai.

 

Nomenclature and Rules regarding Teaching, Learning and Evaluation

R.J. College of Arts, Science & Commerce is an Autonomous College under the Mumbai University from the academic year 2018-19. The autonomy provides the College, the right to frame its own syllabi and conduct its own internal and semester end examinations.            The Mumbai University will confer the Degree with the name of the College.

Key Terms

 Program

A ‘Program’ is a set of courses that are linked together in an academically meaningful way and generally ends with the award of a Degree depending on the level of knowledge attained and the total duration of study. Thus B.A., B.Sc. and B.CoM are Programs.

Course

A ‘course’ corresponds to the word ‘subject’. A course is essentially a constituent of a ‘program’ and may be conceived of as a composite of several learning topics taken from a certain knowledge domain, at a certain level. All the learning topics included in a course must necessarily have academic coherence, that is, there must be a common thread linking the various components of a course. A number of linked courses considered together are in practice, a ‘program’.

Credit Point

‘Credit Point’ refers to the ‘Workload’ of a student and is an index of the number of learning hours deemed for a certain segment of learning. These learning hours may include a variety of learning activities like reading, reflecting, discussing, attending lectures, watching especially prepared videos, writing assignments, preparing for examinations, etc.

Credits assigned for a single course always pay attention to how many hours it would take for a student to complete a single course successfully. A range of a single course may be 2 to 6 credit points wherein 1 credit is construed as corresponding to approximately 30 learning hours.

Credit completion and Credit accumulation

‘Credit completion and Credit accumulation shall be considered to take place after the student has successfully cleared all the evaluation criteria with respect to a single course. Thus, a student who successfully completes a 2 CP (Credit Point) course may be considered to have collected or acquired 2 credits. His/her level of performance above the minimum prescribed level (viz. grades/ marks obtained) has no bearing on the number of credits collected or acquired. A student keeps on adding more and more credits as he/she completes successfully more and more courses. Thus the student ‘accumulates’ course wise credits. The maximum duration for acquiring 120 credits at Undergraduate level is 6 consecutive years, starting with first year of Degree College.

MAXIMUM CREDIT POINTS
	Semester
Program	I	II	III	IV	V	VI	Total Credit
Arts	15	15	22	22	22	24	120
Science	20	20	20	20	20	20	120
Commerce	20	20	20	20	20	20	120

 

Academic Assessment

In every semester, the College will conduct three assessments for all theory courses in the following manner:

• Two Internal Assessments (IA1) and (IA2), each of 20 marks and duration of 30min. Thus, 40% of the total marks per course will be evaluated through continuous evaluation method.
• One Semester End Examination (SEE) of 60 marks for the duration of 2hours, for the remaining 60% of the total marks of the said course.
• Learner (student) must appear at least one IA Examination to be eligible for appearing for SEE. In other words, a student who has appeared for IA1 or IA2 or both can ONLY appear for SEE.
• Every student must appear for SEE.
• There will be no retests for the IAs.
• Any student who misses either IA1 or IA2 should acquire the 40% required to pass the course through the combination IA attended and SEE.
• A student can appear for SEE if he/she satisfies attendance norm of the college.
• Special IA Clause: The Principal will request the concerned Department(s) to hold a Special IA Test (of one or more courses) for a student, within the same semester, under the following circumstances:

1. If the Principal allows a student to represent the College at or to participate in some event (academic/cultural/ sports/NCC/NSS/ Youth Festival) and this causes the student to miss a IA Test (of one or more courses)

(Note: The concerned event could be either a couple of weeks prior to or during the IA period).

2. If, just prior to or during an IA, a student is stricken by a serious illness and the presented medical papers have been verified by the College.

(Note: The medical papers and the Parent’s note would have to be presented to the College, within two days of the sickness, for this clause to hold).

3. If just prior to or during the IA a bereavement (of an immediate family member viz – father, mother, brother/sister) occurs.

(Note: In this case the Death Certificate of the departed and the Parent’s note will have to be given to the College within 2 days of returning to College, for this clause to hold).

4. For the same student, the Principal will exercise his/her discretionary power for only one of the two IAs of a semester.

• If a student fails to score 40% in the overall total in a given paper of any course, such a student will have to appear for the 100 marks Examination (in the same semester of the next academic year) and forego all the IA and SEE marks earned in the previous examination of the same semester.
• There will be masking of the answer books in all the examinations prior to assessment.
• For all the courses there will be a Single Evaluation.
• At FY and SY level, the moderation shall be internal /external for subjects where the student number is above 100. At TY level, there shall be external moderation for all the courses irrespective of student number and the rules for moderation are as shown below:

1. 100% moderation for those assessed papers where marks are between 20 and 23 (both inclusive)
2. 100% moderation for those assessed papers where marks are 49 & above.
3. 10% moderation for those assessed papers where marks are between 24 & 48 on a random basis.
4. If a moderator finds some problem with the assessment of a paper, the option to increase the number of papers to be moderated could be exercised in consultation with the CoE.
5. If 30% of more of the moderated papers assessed by a particular examiner of a course have a change of more than 15% of total marks assigned to the paper, all papers will be reassessed by second moderator. The re-evaluated marks will be the final score awarded.
6. Teachers in each department will be required to upload 3 sets of Question paper (for SEE) IN ‘Ready to Print’ format in the ‘QP’ portal generated by the Exam Cell for every examination.
7. On Each unit there will be one question of equal marks and one more additional question based on all the units of the syllabus. All questions shall be compulsory with internal choice within the questions. Question may be subdivided into sub-questions (a), (b), (c) and so on.
8. BoS in the respective subject will have freedom to lower the internal choice in their subject paper from 100 percent to the level but with minimum 50 percent choice retained.
9. The allocation of marks should be corresponding to the weight age of the topic, however, all 3 sets put together, the marks should be more or less equally distributed for all units.
10. Detailed Question paper pattern will be given by each BoS and submission of the same to EC with ‘No Objection Certificate’ from the Principal is a must before the commencement of SEE.

• For Science Program, the Practical component per course is for 50 marks in each paper. FYBSc (2 course / semester), SYBSc (3 course / semester) and TYBSc (4 main course and 1 applied component / semester).
• The rules regarding learning/ writing disability for students will be as per university norms.

 

Passing Norms

• To Pass a Theory Course, a student is required to obtain a minimum of 40% of the total marks allotted to that course, which includes IA 1, IA2 and the SEE.
• If a student fails to secure the required minimum 40% of the total marks or was absent at one or more of the three assessmentsper semester, that student will have to re – appear for the 3 – hours Examination for 100 marks at the next same (even/odd) semester.
• Only the marks secured by students at the 100 marks paper will be the marks ultimately awarded.
• In science faculty, to clear Practical Examination, a student is required to secure a minimum of 40% of the total marks allotted for the practicals in the said course.

 

• If a student fails to secure the required minimum 40% of the total marks or remained absent for the practical examination in odd (even) semester then such student will have to re-appear for the Practical Examination in the subsequent odd (even) While appearing for the practical examination as Ex student, should must produce his/her practical book (Journal) of the Year of Enrollment.

 

Passing Standards

• A student shall be declared successful or ‘passed’ in a Semester, only when he/she gets a SGPA 00 (at the end of that particular Semester); and a student shall be declared successful or ‘passed’ in the entire Under Graduate  Program (UGP or PGP), only when he/she gets a CGPA  4.00; subject to the condition that he secures a Grade Point (GP)   4 (E Grade or above) in every registered Course in every Semester (during the entire UGP or PGP) for the Degree Award, as required.
• A student shall be allowed to keep term for Semester II irrespective of his/her GP in Semester I.
• A student shall be allowed to keep terms for Semester III if he/she secures GP 4 of each course of Semester I and II.

OR

• For Arts & Commerce Faculties – A students who failed to get GP 4 in not more than two courses of Semester I and Semester II each. For Science faculty – A students who failed to get GP 4 in not more than three courses of Semester I and Semester II each.
• A student shall be allowed to keep term for Semester IV irrespective of his/her GP in Semester III.
• A student shall be allowed to keep term for Semester V if he/she secures GP 4 in each course of previous Semesters.

OR

(Arts and Commerce Faculties)

1. A student who has passed Semester I and Semester II and failed to get GP4 in not more than four courses of Semester III and Semester IV taken together as well as not more than two courses each in semester III and Semester IV.
2. A student who has passed Sem. III & IV and failed to get GP4 in not more than four courses of Sem. I & II taken together as well as not more than two courses eachin Sem. I & II.

 

(Science Faculty)

1. A student who has passed Semester I and Semester II and failed to get GP4 in not more than six courses of Semester III and Semester IV taken together as well as not more than three courses each in semester III and Semester IV.
2. A student who has passed Sem. III & IV and failed to get GP4 in not more than six courses of Sem. I & II taken together as well as not more than three courses eachin Sem. I & II.

 

• A student shall be allowed to keep term for Semester VI irrespective of his/her GP in courses in Semester V.
• There shall be no Additional exam (re-exam in the same semester) for Semester I, II, III or IV. There shall be one re-exam of Semester V (Theory and Practicals) before Semester VI examination.
• The result of Semester VI shall be kept in abeyance until the student earns GP4 in each course of every lower Semester.
• After the completion of each Semester, a Grade Card or Grade Sheet (or Transcript) shall be issued to all the Registered Students of that Semester, indicating the Letter Grade and Credits earned. It will show the details of the Course Registered (Course Code, Title, No. of Credits, and Grade Earned etc.) Credits earned, SGPA, and CGPA.

Marks Out of 100
Marks	Grade Points	Grade	Performance
80 & Above	10	O	Outstanding
70-79.99	9	A+	Excellent
60-69.99	8	A	Very Good
55-59.99	7	B+	Good
50-54.99	6	B	Above Average
45-49.99	5	C	Average
40-44.99	4	D	Pass
Less than 40	0	F	Fail

 

Overall Grade Table
GPA	Grade	Performance
10	O	Outstanding
9.0-9.99	A+	Excellent
8.0-8.99	A	Very Good
7.0-7.99	B+	Good
6.00-6.99	B	Above Average
5.00-5.99	C	Average
4.00-4.99	D	Pass

 

Gracing Norms:

• Grace marks for passing: Up to a maximum 1% of the Grand Total per Semester can be added to any Course(s) to fulfill the passing norms.
• Grace marks for Award of Class: Up to 1% will be added to the Grand Total to obtain a higher grade Class provided the student has not obtained grace marks for passing in any Course. (Note L this applies only to the final Consolidated Grade sheet).
• A student will be entitled for 10 Grace Marks, which will be added to his / her Even Semester Grade sheet in the academic year when he/she represented the College in sports, NCC/NSS/Extension Program or cultural activities and were among the winners (1^st, 2^ndor Runners-up) or have reached the quarter finals of any competition held by the University of Mumbai.
• The rules regarding awarding of Grades will be as per existing norms of the University of Mumbai.

 

Additional Rules:

• IA1 & IA2 are centralized for F.Y. & S.Y.
• For TY IA1 is centralized and IA2 is decentralized (if BOS desires so for Arts & Science).
• Random Auditing of Question Papers may be adopted.
• For Practicals of Third Year, one Internal and one External Examiner are mandatory for every batch.
• For Practicals of FY & SY, all examiners may be internal.
• Additional examination (theory & practical) for those students failing in Sem. V will be conducted before Sem. VI examination.
• A student gets maximum 3 attempts with the same syllabus. Later he/she should appear for the changed syllabus Question Paper.

 

Student Attendance:

• The College expects 100% attendance at all lectures / practicals per chosen Course. As there are legitimate reasons why 100% attendance is not possible, a minimum of 75% attendance is made mandatory (refer: Ordinance 119 vide University’s Circular No. UG/502 of 1999).
• A condonation up to 50% of lectures / practicals per Course could be made at the discretion of the Principal, in the following cases:

1. Serious illness authenticated by a Doctor’s Certificate and Medical Records & submitted within 2 days or resuming college.
2. Other serious reasons, with validating documents (acceptable to the Principal) & submitted within 2 days of resuming college.
3. No condonation is possible if a course’s attendance for whatever reason(s) , is below 50% of the said course’s lectures / practicals.

• For students who are sent by the Principal to represent the College, the total attendance will be reduced by number of days spent representing College. However, such students will have to login at least 75% attendance of the lessened total.
• Unless unavoidable, students are not allowed to miss lectures, practicals, IAs or SEE without the prior permission of the Principal. Absence without prior permission will make students liable to disciplinary action, including denial of Terms.
• The Leave Application / Medical Papers must be accompanied by a covering letter from the Parent/Guardian of the student along with medical illness and hospitalization documents.
• Serious illness or other circumstances are valid reasons for absence from lectures, practicals and exams. However, if the College is not provided with sufficient evidence of academic participation by the concerned student, the College may not grant such a student term for the concerned Course(s) in that Semester. Such students would have to repeat the Concerned Course in the next academic year.
• Attendance Grades (AF) for each course will be displayed in the semester Grade sheets.

Result Declaration:

The Examination committee will ensure that results of every examination and evaluation conducted by the college under Autonomy will be declared within thirty days of the last date of the examination for that particular Program. In any case the results must be declared within forty-five days. In case of delay a detailed report shall be prepared by the examination committee outlining the reasons for delay.

POLICY FOR DECLARATION OF RESULTS

University of Mumbai has introduced Credit Based Semester and Grading System (CBSGS) for Degree College students and is applicable only to the students (learners) admitted (enrolled) for the first year of the Undergraduate degree programmes under the faculties of Arts, Science & Commerce from academic year 2011‐2012 onwards in a progressive phased manner (i.e. for the first year of U.G. programme from academic year 2011‐12 onwards; for the second year of U.G. programme from academic year 2012‐13 onwards; and for the third year of the U.G. programme from academic year 2013‐14 onwards). It is applicable to both traditional & self-financing undergraduate degree programmes under the faculties of Arts, Science & Commerce.

1. Under the Credit Based Semester and Grading System, each course shall be treated as independent head. Hence the grade for a particular course will be based on the combined performance at the Internal Assessment & Semester End Examination.
2. Under CBSGS, for each subject, learner would appear for internal and external examinations. Minimum 16 out of 40 (internal) and minimum 24 out 60 (External) of are required to be scored by the learner and shall be declared pass only if he/she passes in internal and external together.

Theory	:	Minimum of 40% required in both Internal and External for passing in each semester.
Practical	:	Minimum of 40% required in both Internal and External for passing in each semester.

3. For a three year integrated course, learner will have to complete six semesters. The College on behalf of University will conduct the Semester End Examination for Semester I, II, III and IV only. Semester End Examinations of Semester V and Semester VI will be conducted by the University of Mumbai.
4. A learner who does not appear i.e. remains absent for Examination in some or all the courses on medical grounds or for representing the college / university in sports, cultural activities, activities of NSS, NCC or Sports training camps conducted by recognized bodies / competent authorities OR fails in some or all the courses OR punished under O.5050(12)(1) only (use of unfair means)OR for any other reason which is considered valid under exceptional circumstances and to the satisfaction of the Principal or the Head of the Institution, is eligible to appear for the additional examination.

A learner who does not appear for both the Internal Assessment and Semester End Examination shall NOT be eligible to appear for the additional Semester End Examination.

5. The additional examination for semester I, II, III, and IV will be conducted by the college for the learners who have failed or remained absent in the regular examination 20 days after the date of declaration of results, but not later than 40 days. The additional examinations of the class test and/or assignment and/or projects of the Internal Assessment will be conducted 15 days prior to the commencement of the Semester End Examination.
6. The Additional Semester End Examination shall be conducted only for Semester I, II, III and IV by the College/s. Additional Semester End Examinations will NOT be conducted for Semester V and Semester VI.
7. The learner who has failed in the Semester End Examination and/ or in the Additional Examination shall be allowed to appear for the ATKT examination which will be conducted for the same semester of next academic year.
8. There shall be a grade card showing the credits accumulated or earned and the Semester Grade Point Average (SGPA) of that semester as well as for the earlier semester and GPA/SGPA will be calculated accordingly. Cumulative Grade Point Average (CGPA) will be calculated on the grade card of Semester VI which includes SGPA of all semesters and grade will be awarded on the basis of the same.
9. A leaner who is admitted to the Odd Semesters i.e. Semester I / III / V shall be eligible to the next even Semester i.e. Semester II / IV / VI even if the learner fails in all the courses at the odd semester.
10. A learner is eligible to be admitted to Semester III if the learner passes all the courses of Semester I and Semester II OR the learner fails in not more than 2 courses each of Semester I and Semester II for B.Com and B.A course and not more than 3 courses each of Semester I and Semester II for B.Sc course.
11. In case of a learner who is admitted to Semester IV with no full credits in Semester I and Semester II, the Internal Assessment of the Semester IV examination shall be conducted by the college. However, such a learner shall be eligible to appear for the Semester End Examination of Semester IV only if the learner passes in all the courses of Semester I and Semester II.
12. The grade sheet of such a learner who is admitted to Semester IV but has not passed all the courses of Semester I and Semester II and thus is not eligible to appear for the Semester End Examination of Semester IV will show the marks obtained by the learner at the Internal Assessment IV only at Semester IV.
13. The performance of the Semester End Examination will show “N.E.” (Not Eligible) on the grade card in such cases.
14. The learner shall earn the credits only after appearing for semester end examination and qualifying in the concerned courses in full.
15. A leaner is eligible to be admitted to Semester V if the learner has passed all the courses of Semester I, Semester II, Semester III and Semester IV or the learner has passed all the courses of Semester I & Semester II but has failed in not more than two courses for Arts and Commerce and three courses for Science of Semester III and Semester IV.
16. A learner who is admitted to Semester V shall be eligible to be admitted to Semester VI irrespective of the number of courses in which the learner fails at Semester V. The college shall conduct the Internal Assessment of such learner for Semester VI and this learner will also be eligible to appear for Semester End Examination of Semester VI conducted by the University. However the result of Semester VI Examination & thus CGPA of such a learner will NOT be declared till the learner passes all the courses of Semester I, II, III, IV and V.
17. The Final Grade shall be awarded after the calculation of GPA/SGPA as mentioned in the manual.
18. The Grade Point table and the grade allocation shall be as per the Grade Table given below:

GRADES	MARKS	GRADE POINTS	SGPA / CGPA
O	70 & Above	7	7 & Above
A	60 to 69.99	6	6 to 6.99
B	55 to 59.99	5	5 to 5.99
C	50 to 54.99	4	4 to 4.99
D	45 to 49.99	3	3 to 3.99
E	40 to 44.99	2	2 t0 2.99
F (Fail)	39.99 & Below	1	1 to 1.99

19. Verification of Marks:

• The facility of verification of marks is available to learners. The learner should apply within 10 days of declaration of result with a prescribed fee of `50 per paper.
• The students have the facility of obtaining Photocopy of the assessed answer books by applying within seven days of declaration of result and on payment of `100 per paper
• College shall supply Photocopy in person within 7 Days from date of receipt of application.
• On Receipt of Photocopy, student may apply for redressal of grievances to the college in the prescribed form on payment of fees of `250 per paper
• Change of marks, if any shall be communicated and revised marklist will be given on surrendering the original marksheet.

20. Procedure for investigating in case of malpractices (Ordinance 0.5050):
21. a) A candidate may be served a show cause notice and made aware of the charges/ allegations reported against him/her to prepare his/her defense at the time of his/her appearance before the unfair means inquiry committee and informing him /her case with a request to reply to show cause notice as to why the action proposed under it should not be taken against him/her.
22. b) The reply recorded by the committee from the candidate when he/she appears before it will be considered by the committee and the final recommendation in the matter be made.